🏛
Ideal Properties
Property Management System
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First-Time Setup 🎉
Create the Super Admin account. This is the master account that controls everything.
After this, you can invite Admins, Owners, Staff, and Tenants from the dashboard.
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Dashboard
Live
Good morning 👋
Here is your property portfolio overview for today
0
Buildings
0
Total Units
0%
Occupancy
0
Parking Spots
Filter view
🏚
Total Buildings
0
No buildings yet
🚪
Total Units
0
Across all buildings
👥
Occupied Units
0
0% rate
💳
Active Cheques
0
All cheques
💰
Annual Revenue
AED 0
Total portfolio
📈
Monthly Expected
AED 0
Per month
🔒
Total Deposits
AED 0
Held as security
⚠
Expiring Leases
0
Within 100 days
📊 Occupancy by Building
0 / 0 units
💳 Cheque Status
0 cheques
💰 Rent Collection by Building
📅 Lease Expiry Timeline
💰 Revenue Summary
Monthly
Expected
AED 0
Annual rent / 12
Collected
AED 0
Cleared cheques
Annual Portfolio Value
AED 0
Total rent across all active leases
🚗 Parking Status
0
Total
0
Assigned
0
Available
0
Visitor
Utilization0%
💰 Parking Revenue
AED 0 /month
🔔 Alerts & Notices
✓
All Systems Normal
No urgent actions required
📅 Lease Expirations
No upcoming expirations
⚡ Quick Actions
🏚
Add Building
New property
👤
Add Tenant
New lease
💳
Cheques
Manage PDCs
🔄
Renewal
Renew leases
🚗
Parking
Manage spots
🔨
Maintenance
Requests
💼
Vendors
Directory
⏰
Reminders
Alerts
📩
Telegram
Settings
📊
Cost Reports
Download
🔒 Security Deposits
Total Held
AED 0
Split in Cheques
0
Cheque Held
0
Cash Collected
0
💳 Cheques Due Soon
No cheques due in the next 30 days
👑 Owner Requests
No owner requests
🔨 Maintenance Requests
No open maintenance requests
🏚 Your Buildings
🏗
No buildings yet
Add your first building to see the portfolio overview here.
🏚 Buildings
All properties
🏗
No buildings yet
Add your first building to manage units, tenants and parking.
Add New Building
5-step wizard
1
Info
Name & area
2
Type
Full/partial
3
Units
Flats & shops
4
🚗 Parking
Levels & spots
5
Review
Confirm
1
Building Information
Basic details
🏠 Units
🚗 Parking
All
Vacant
Occupied
OccupiedVacant
🚪 All Units
All
Vacant
Occupied
Reserved
🚗 Parking Management
All spots across all buildings
0
Total Spots
0
Assigned
0
Available
0
Visitor
AED 0
Monthly Rev.
👥 Tenants
👤 Add Tenant
Type manually, take a photo, or upload a scan
✍
Type Manually
Fill form yourself
🧠
AI Scan
Contract / ID / Passport
👤 Tenant Info
🏚 Property & Lease
📈 Rent History (optional)
🚗 Parking Assignment
🚗
Assign Parking Spot?
💰 Rent & Invoices
💰
No invoices yet
Add tenants with payment details to track rent.
🔄
Tenancy Renewal
Renew an active lease with updated terms in 4 guided steps
1
Select
2
Review
3
New Terms
4
Confirm
👤 Select Tenant to Renew
🚫
Early Termination
Record and process a tenancy termination with deposit settlement
1
Select
2
Details
3
Confirm
👤 Select Tenant to Terminate
💳 Cheques
Track all cheques, payments & penalties
Total Pending
AED 0
All unpaid cheques
Due in 30 Days
0
Action soon
Bounced
0
Needs follow-up
Penalties Due
AED 0
From bounced
On Hold
0
Held by you
Cleared This Month
AED 0
Settled in bank
📋 Owner Tasks
Send tasks to building supervisors with auto-reminders
Total Open
0
Overdue (>3 days)
0
Reminders Today
0
Closed (7 days)
0
Avg Response
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Top Building
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📈 Tasks Report
Performance analytics & insights for owner tasks
Date Range:
🏢 Tasks by Building
🎮 Tasks by Status
🛡 Supervisor Performance
🕔 Tasks by Category
📋 Task Details
🔨 Maintenance
Track requests, assign work & manage repairs
Total Requests
0
Open
0
Urgent
0
In Progress
0
Completed
0
This Month Cost
AED 0
💼 Vendor Directory
Manage contractors, suppliers & service providers
👑 Property Owners
Centralized owner directory — link to buildings & units
⏰ Reminders
Building-wise alerts & follow-ups · auto-syncs renewals & vacancies
0
Bounced Cheques
0
Expiring Leases
0
Cheques Due (30d)
0
Custom Reminders
0
Total Active
➕ Add Custom Reminder
🚪
Move Out Process
Process tenant move-out with inspection, maintenance charges, and final deposit settlement
1
Select
2
Inspection
3
Settlement
4
Confirm
👤 Select Tenant to Move Out
📦
Move-In Checklist
Complete key handover, meter readings, and unit inspection before tenant moves in
1
Select
2
Keys & Meters
3
Inspection
4
Confirm
👤 Select Tenant
🅿️ Parking Management
Assign, unassign and manage parking spots linked to units
📄 Cheque Report for Owner
🏚 Select Building & Flat

Choose the building and flat before proceeding. This will be auto-filled on the cheque.

Cheque Image
📋 New Owner Task
💡 Task will be sent to the building supervisor immediately. Auto-reminders fire daily at 9:00 AM & 5:00 PM until closed.
📋 Task
📝 Notes & Attachments
➕ Add Note
🔨 New Maintenance Request
1. Location
2. Issue
3. Photos
4. Confirm
Tenant Info (auto-filled)
—
—
🔨 Request Details
Description
📝 Activity Log
📩 Forward via Telegram
Send to:
📩 Telegram Settings
💡 Create a Telegram bot via @BotFather on Telegram, then paste the token below. Get chat IDs by messaging @userinfobot.
❄️ AC Maintenance Company
✉️ Master Admin Email
💡 The master admin email automatically receives:
● Password reset requests & reset links
● Sign-in alerts (every successful login)
● Security events (admin-issued resets, unknown reset attempts)
Emails are sent via the connected Gmail account.
Leave blank to disable admin notifications.
👤 Assign Request
💰 Add Quotation
🤖 Bulk Cheque Scanner
🤖 Upload cheques — AI reads them all automatically
Supports: multiple JPG/PNG images • multi-page PDF • scanner output • up to 20 files • detects multiple cheques per image
💳 Add Cheque
/* IP CHQ MULTI ADD 2026-05-09 */
Set 2 or more to enter several cheques at once.
🤖 AI Cheque Scanner — Upload or take a photo
/* IP CHQ MULTI ADD 2026-05-09 */
🚨 Record Bounce
🔔 Follow-up Reminder
📩 Telegram Bounce Notice
⏳ Hold Cheque
🔄 Replace Cheque
Unit
Parking Spot
➕ Add Parking Spot
➕ Add Unit
ℹTo assign a tenant, save the unit first then click the unit card.
✎ Edit Building
☁ Cloud Sync — Sync Across Devices
☁
Status
Not configured
Free setup (2 minutes):
1. Go to jsonbin.io → Sign up free
2. Click + Create Bin → paste {} → Create
3. Copy the BIN ID (shown after creation)
4. Go to API Keys → copy your Master Key
5. Paste both below → Connect
✓ Free • No credit card • Works from ANY device
✓ Once connected, every Save automatically syncs to cloud. Open on any device and data loads instantly.
💼 Add Vendor
Ask vendor to message your bot & share their Chat ID
✅ Complete Request
Request
✅ Quick Resolve — No Cost
Request
💡 Use this when the issue was fixed with no extra cost — just attach a photo of the completed work and mark it done.
Home
🏠 Welcome Home
Your tenant dashboard
🔨
0
Maintenance Requests
📦
—
Your Unit
🔨 Maintenance Requests
Submit and track your maintenance requests